ARCHIVES AND RECORDS MANAGEMENT

Parish Resources

The resources provided on this page are for the express use of the parishes in the Archdiocese of San Antonio. All forms and templates are to be administered under the guidance of the parish pastor. If you have any questions or need assistance, please email us at  [email protected] or call at (210) 734-1959.

Sacramental Records Training is available for all parish staff who work with sacramental records or formation, priests, and deacons. The next classes are will be via Zoom on Wednesday, April 12, 2:00 pm – 5:00 pm; May 2, 9:00 am – 12:00 pm; Thursday, June 22, 9:00 am – 12:00 pm; Wednesday, July 19, 2:00 pm – 5:00 pm. Use the Submit a Request button below to notify us that you would like to attend this workshop.

Guidelines, Policies, and Procedures

• Sacramental Records Policy and Procedures (Digital Version) (PDF)
• Sacramental Records Policy and Procedures (Print Version) (PDF)
• Permanent Parish Records
• Guidelines for Baptism
• Emergency Baptism Policy

Forms and Templates

• Sacramental Registers Inventory Form (PDF)
• Affidavit of Witness to Baptism (PDF)
• Declaración Jurada de Testigo de Bautismo (PDF)
• Affidavit of Paternity (PDF)
• Declaración Jurada de Paternidad (PDF)
• Affidavit of Witness to Confirmation (PDF)
• Declaración Jurada de Testigo de Confirmación (PDF)
• Affidavit of Witness to First Eucharist (PDF)
• Investigation for Marriage Affidavit (PDF)
• Investigación de Celebración de un Matrimonio – Testigo (PDF)
• Authorization for Release of Information – Notarization (PDF)
• Autorización de Divulgación de Información (PDF)
• Authorization for Release of Information – Parish Verification (PDF)
• Autorización de Divulgación de Información (Parroquia) (PDF)
• Baptismal Index Spreadsheet Guide (PDF)
• Baptismal Index Spreadsheet Template (.xlsx)
• Dean Parish Inspection Form (PDF)
• Delegation Letter Template (.docx)
• Carta de Delegación (.docx)
• Notification to Parish Letter Template (.docx)
• Carta de Notificación Parroquial (.docx)